Successful Meetings Begin with an Agenda

Quick Tips

Creating and establishing an agenda is the best step you can take to ensure a successful meeting. If you fail to plan, you should plan to fail Don’t!

What to Include

 

  • Create a committee roster: names, addresses, phone, fax, e-mail, and member ID number.

  • Review policies and guidelines that pertain to your activities.

  • Review the annual plan and budget.

  • Confirm your committee’s structure, hierarchy, and succession plan.

  • Create task-oriented subcommittees to carry out the committee’s goals.

  • Determine the best means of communication: meetings, phone, email, etc.

  • Create a schedule for the year — specific dates for key activities and meetings.

  • Commit to it!

Fail to Plan or Plan to Fail

  • Distribute the agenda in advance

  • .Include your liaison on correspondences. Invite them to meetings.

  • Stick to the agenda.

  • Focus on action items.

  • Ensure minutes/notes are taken and distributed promptly; ensure minutes/notes reflect action items and responsibilities.

  • Construct your next meeting agenda around the action items.